Job Description

This job is being posted by Ponca City Development Authority, but is being hired by Ponca City Main Street. The contact for this job is Maci, maci@poncacitymainstreet.com.

Ponca City Main Street is part of the nationally recognized Main Street America program, dedicated to revitalizing and strengthening downtown districts through historic preservation, community engagement, business support, and placemaking. 

Our work is driven by the Main Street Four-Point Approach, which includes: 

Organization – Building partnerships, managing resources, coordinating volunteers, investor relations, and ensuring the long-term sustainability of the program. 

Promotion – Marketing downtown as the heart of the community, managing branding, and executing events that bring people downtown. 

Design – Enhancing the physical environment of downtown through preservation, beautification projects, and design improvements. 

Economic Vitality – Supporting small businesses, entrepreneurship, and downtown investment through data, business support, and recruitment. 

The Assistant Director plays a key role in supporting these committees and advancing Ponca City Main Street’s mission. 

Position Overview 

The Assistant Director supports the daily operations of Ponca City Main Street, manages key organizational functions, and works closely with the Executive Director to deliver high-quality programs, events, and community engagement efforts. 

This position is ideal for a high-energy, detail-oriented professional with strong communication skills, the ability to lead volunteers, and a passion for community development. 

Key Responsibilities 

• Administrative & Operational Support 

• Support daily office operations by serving as a key point of contact for the program. 

• Maintain organized office systems, files, and documents. 

• Assist with drafting reports, correspondence, and internal communications. 

• Support the Executive Director with scheduling, calendars, meeting prep, and follow-up tasks. 

Bookkeeping & Financial Management 

• Work closely with the accounting firm to ensure accurate financial operations. 

• Process invoices, pay bills, track expenses, and maintain financial records. 

• Assist with budgeting documentation and filing.  

• Manage investor billing, tracking, invoicing, and acknowledgement letters. 

Committee Leadership Support 

• Assist committee chairs with agenda preparation, taking minutes, updating action plans, and keeping projects on track. 

• Help coordinate volunteers and committee communications. 

• Support workplans and ensure documentation is accurate and up to date. 

Marketing & Communications Management 

• Oversee Ponca City Main Street’s marketing efforts across all channels. 

• Manage and schedule social media content. 

• Draft and distribute press releases. 

• Produce monthly e-newsletter with updates, highlights, and event info. 

• Work with local businesses, investors, and partners to promote downtown. 

Investor Relations 

• Maintain strong relationships with current and prospective investors. 

• Track investor benefits, communication, and engagement. 

• Prepare and send thank you notes, renewal reminders, and sponsorship acknowledgements. 

• Assist with growing the investor base and coordinating recognition opportunities. 

Event & Program Support 

• Assist in planning, coordinating, and staffing Main Street events throughout the year. 

• Communicate with vendors, businesses, volunteers, and stakeholders. 

• Support event logistics, including setup, check-ins, execution, and follow-up. 

Required Skills & Qualifications 

• Strong written and verbal communication skills. 

• Excellent organizational abilities and attention to detail. 

• Ability to manage multiple projects simultaneously. 

• Proficiency with Microsoft Office, Google Workspace, and basic design tools (Canva preferred). 

• Experience with bookkeeping, financial tracking, or invoicing. 

• Comfort with public communication, community engagement, and volunteer coordination. 

• Ability to work independently and handle confidential information. 

Work Environment, Schedule & Non-Negotiables 

• Standard office environment with occasional lifting of event materials (up to 50 lbs), walking, and standing for events 

• Attendance at after-hours and weekend Main Street events is required (annual calendar provided). 

• Up to one week of required work travel per year for Main Street training and conferences. 

• Five meetings per month (committee meetings and board meetings). 

• Flexible schedule available with advanced coordination. 

• Remote work may be approved once training and performance milestones are met. 

Compensation & Benefits 

• $15-17 hourly, based on experience. 
• Part-time position, average 20 hours per week

• 1 week paid vacation per year. 

• Simple IRA with employer match. 

• Annual performance-based bonus and annual Christmas bonus.  

• Flexible schedule with required attendance for meetings, core duties, and increased time during busy season.  

• Limited remote flexibility is available, but this is primarily an in-office position. 

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